Under direction of a Division Manager or Department Director, provides varied, complex and confidential management and operational analysis in support of a department, division or program(s); oversees and administers a variety of projects, grants and contracts; conducts staffing, procedural, organizational and budgetary studies and recommends modifications to increase effectiveness and efficiency; provides technical advice and/or supervision to staff, other departments, the public and other agencies, and performs related work as required.
This is the second level of the administrative occupational series. Successful performance of the work requires the ability to work independently and perform complex analyses and research. Although Administrative Analysts may provide direction to clerical or technical employees, the class is utilized primarily in a staff capacity. Administrative Analyst is distinguished from the next lower level paraprofessional Administrative Coordinator in that the former is a professional level experienced classification, requiring the equivalent of a four-year degree and significant administrative staff experience. It is further distinguished from the next higher level of Program Manager in that the latter oversees and manages one or more program areas.
Examples of Key Duties: (Duties are illustrative and not inclusive and may vary with individual assignment.)
Equivalent to graduation from a four-year college or university with major coursework in business administration, public administration, public policy or a field related to the area of assignment and two years of experience in providing professional-level administrative or operational support in a staff capacity, conducting operational research and assisting with the budgeting process; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. Experience in a public agency setting is desirable.
Must possess and maintain a valid California class C driver’s license and a satisfactory driving record.
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City; strength to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
Operational, budgeting, staffing, policy and procedure or similar research methodology;
Theories, operational practices and principles in area of assignment;
Public sector budgeting principles and practices;
Applicable laws, rules, ordinances and regulations;
Principles and practices of project oversight;
Basic supervisory principles and practices;
Computer applications related to the work; and
Techniques for effectively representing the City, including making effective public presentations and dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.
Compiling and analyzing complex research, budgetary and operational data;
Preparing and administering contracts;
Preparing, administering and monitoring operational and capital improvement budgets;
Preparing complex narrative and statistical reports, correspondence, policies and procedures and other written materials;
Applying theories, principles and practices in the area of assignment;
Managing multiple tasks, often with competing deadlines;
Handling difficult situations appropriately;
Using sound, independent judgment within established policy and procedural guidelines;
Making effective presentations to individuals and groups; and
Communicating effectively with co-workers, subordinates, superiors, the general public, representatives of public and private organizations and others sufficient to exchange or convey information.