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MAINTENANCE COORDINATOR

Definition:

Under general supervision, provides lead direction to lower-level maintenance classes in functional areas which may include parks, landscape and lighting, facilities, service center, traffic signals and streets and drainage; monitors and performs maintenance operations, construction and repair activities; establishes work schedules and prioritizes activities of one or more crews and ensures that work is completed as directed; performs skilled and semi-skilled maintenance activities and performs related work as required.

Class Characteristics:

This is the lead, coordinative level in the field maintenance class series in the City’s Public Services Department. Incumbents are responsible for directing activities at a specific job site in areas where a supervisor cannot oversee on a regular basis or where the particular job site is of sufficient complexity or size that ongoing work direction is necessary on a daily basis. Assignments may be department-wide or restricted to a specific facility, park or section. Incumbents are working lead persons who are expected to both monitor and coordinate job site activities and to perform physical work of a skilled nature. Maintenance Coordinator is distinguished from the management-level Maintenance Supervisor by the latter’s full supervisory responsibility for a section and from the lower-level Maintenance Specialist by the latter’s assignment to a specific area of maintenance expertise requiring a special license or certificate, and lack of regular lead direction of staff.

Examples of Key Duties: (Duties are illustrative and non inclusive and may vary with individual assignments.)

  • Serves as a maintenance lead worker, including establishing work schedules, prioritizing and assigning work, determining work loads, training staff in work procedures and inspecting work of assigned staff.
  • Performs skilled maintenance activities varying with area of assignment, including performing basic trade activities such as electrical, plumbing and carpentry work in City buildings and facilities; maintains parks, medians, grounds and landscaping, including planting, fertilizing and trimming trees and shrubs, performing weed abatement and pest control, programming and troubleshooting irrigation systems, repairing waterlines and turf renovation; maintains and repairs city streets and traffic structures by operating a variety of specialized maintenance equipment and vehicles; and performs construction and upkeep of city infrastructure such as sound walls, street lights and traffic signals, sidewalks, pools and parking lots.
  • Inspects the work of maintenance staff and contractors to ensure that work meets specifications and standards; inspects facilities and grounds to ensure City property is being properly maintained and provides a safe environment for users.
  • Inventories and may order supplies, equipment and materials for projects, including determining appropriate supplies and materials and locating vendors; may provide input into budget requests in areas of assignment.
  • Answers complaints and questions regarding City projects; contacts residents and businesses to inform them of work to be performed.
  • Performs training on safety issues ensuring staff are following safe working practices and standard operating procedures.
  • Assists in the tracking of expenditures on projects and maintains logs and records of work performed and materials used.
  • Performs other duties of a similar nature or level.

Qualifications:

Education and Experience:

Possession of a high school diploma or general equivalency diploma (G.E.D.) and four years of skilled or semi-skilled public works maintenance experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Licenses:

Possession and maintenance of a valid California class C driver’s license and a satisfactory driving record.

At the option of the City, persons hired into this class may be required to either possess at entry or obtain within specified time limits designated licenses, certificates or specialized education and training relevant to the area of assignment. Additional requirements may include, but are not limited to:

  • California Commercial B Driver’s License with tanker and airbrake endorsements.
  • Certified Pool Operator’s License (CPO).
  • International Municipal Signal Association (IMSA) Traffic Signals Level II Certification.
  • International Municipal Signal Association (IMSA) Roadway Lighting Level I Certificate.
  • International Municipal Signal Association (IMSA) Traffic Safety Specialist and Traffic Safety Through Work Zones Certificates.
  • International Municipal Signal Association (IMSA) Signs and Markings Level II Certification.
  • International Municipal Signal Association (IMSA) Signs and Markings Level II Certificate.
  • California Landscape Contractor’s Association (CLCA) Landscape Technician Certification in Landscape Maintenance, Landscaping Construction and/or Irrigation Installation Certificates.
  • Qualified Applicator’s Certificate for pesticide application (QAC) with categories B – Landscape Maintenance, C – Right of Way, F – Aquatic and G – Regulatory.
  • Pacific Southwest Maintenance Management School Certification.
  • Master Water Auditor Certificate.
  • Backflow Prevention Tester Certificate.
  • Cardio-Pulmonary Resuscitation (CPR).
  • First Aid Certification.
  • Industrial Emergency Council (IEC) Confined Space Entry, Awareness and Rescue Certificate.
  • Forklift Certification.
Physical Requirements and Working Conditions:

Must possess strength, stamina and mobility to perform heavy physical work out of doors in all weather conditions and with exposure to potentially hazardous conditions, use varied hand and power tools, drive a motor vehicle and/or heavy construction equipment; lift and move materials and equipment weighing up to 90 pounds and heavier weights with the use of proper equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone and/or radio. Must be available for regular standby assignments and work scheduled off-hours and emergency overtime as required. Must be willing to work out of doors in all weather conditions and with exposure to traffic and potentially hazardous conditions.

Knowledge of: (at entry)
  • Standard procedures, equipment and materials related to the construction, operation, maintenance and repair of public works facilities and infrastructure found in a municipal setting;
  • Procedures, equipment and materials related to the upkeep of parks, landscaped areas and trees;
  • Safety management practices and principles related to public works operations;
  • Basic principles of work direction and review;
  • Basic inventory control practices; and
  • Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.
Skills in: (at entry)
  • Assigning and monitoring the work of staff;
  • Performing skilled and semi-skilled construction, maintenance and repair work on a variety of public works facilities, equipment and infrastructure;
  • Inspecting work for compliance with standards;
  • Prioritizing work projects and meeting work schedules;
  • Maintaining records of work performed and materials and equipment used;
  • Inventorying and ordering supplies;
  • Reading blueprints, specifications and technical materials;
  • Operating hand and power tools and maintenance vehicles and equipment in area of assignment; and
  • Communications and interpersonal skill to interact with co-workers, supervisors and the general public sufficient to exchange or convey information and to receive or deliver work direction.

 

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2226 Camino Ramon, San Ramon, CA 94583 | Map | Phone (925) 973-2500 | Fax (925) 866-1436