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FINANCE COMMITTEe agenda

september 12, 2016

NOTE: Location Change

Phil O'Loane, Chair · Scott Perkins, Vice Chair

City Hall
Emergency Operations Center (EOC)
7000 Bollinger Canyon Road, San Ramon

Regular Meeting
4:00 P.M.
September 12, 2016

AGENDA QUESTIONS: PLEASE CALL THE ADMINISTRATIVE SERVICES DIRECTOR AT (925) 973-2514

Documents received after publication of this Agenda and considered by the Finance Committee in its deliberation will be available for inspection in the Administrative Services Department located at 7000 Bollinger Canyon Rd, San Ramon during normal business hours and in the red binder at the Finance Committee meeting.

1. CALL TO ORDER
2. PUBLIC COMMENT
3. APPROVAL OF MINUTES
  3.1 July 25, 2016 Regular Meeting
4. UNFINISHED BUSINESS
4.1 None
5. NEW BUSINESS
  5.1 Proposed Contract Extension for Household Hazardous Waste Collection
Staff Report by David Krueger, Public Services Program Manager
  5.2 Informational Report - West Coast Arborist Tree Maintenance Service Rate Increase
Staff Report by Jeff Gault, Public Services Division Manager
  5.3 Use of the General Plan Recovery Fees from Fund 202 to Fund a Consultant Agreement with First Carbon Solutions in the amount of $222,645 and $30,000 for Estimated Staff Time, for a total cost of $252,645 to complete an update to the General Plan 2035 Economic Element and associated Economic Development Strategic Plan
Staff Report by Debbie Chamberlain, Planning Services Division Manager
  5.4 Proposed Contract Amendment No. 4 to the Agreement with TRB and Associates, Inc. to Provide Building Inspection and Plan Check Services in an Additional Amount of $100,000 for a Total Cumulative Amount Not to Exceed $686,000 through June 30, 2016
Staff Report by Vance Phillips, Chief Building Official
  5.5 Proposed Contract Amendment No. 3 to the Agreement with RK Associates to Provide Plan Check Services in an Additional Amount of $100,000 for Fiscal Year 2016/17 for a Total Cumulative Amount Not To Exceed $350,000
Staff Report by Vance Phillips, Chief Building Official
  5.6 California Employers’ Retiree Benefit Trust (CERBT) for the Period Ending June 30, 2016
Report by Candace Daniels, Finance Division Manager
  5.7 Draft Update of the Fraud Prevention Policy
Staff Report by Candace Daniels, Finance Division Manager
  5.8 Preliminary Unaudited General Fund Financial Results for FY 2015/2016
Report by Eva Phelps, Administrative Services Director
  5.9 General Fund Reserve Policy Discussion
Discussion by Candace Daniels, Finance Division Manager
6. COMMITTEE MEMBER COMMENTS
7. ADJOURNMENT
The next Finance Committee Meeting is scheduled for October 24, 2016 in the Community Conference Room - Large at City Hall, 7000 Bollinger Canyon Road, San Ramon.

I hereby certify that this Finance Committee Meeting Agenda was posted 72 hours before the noted meeting:

Renee Beck, City Clerk

Dated: September 7, 2016

We provide efficient delivery of quality public services that are essential to those who live and work in San Ramon.
7000 Bollinger Canyon Rd, San Ramon, CA 94583 | Map | Phone (925) 973-2500 | Fax (925) 866-1436