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MINUTES OF THE
PLANNING COMMISSION REGULAR MEETING
AUGUST 18, 2009

A regular meeting of the Planning Commission, City of San Ramon was called to order by Chair O’Loane at 7:00 p.m., Tuesday, August 18, 2009 in the Council Chambers 2222 Camino Ramon, San Ramon.

Present:  Comms. Kerger, Viers, Vice Sachs, Chair O’Loane

Absent:    None         

Staff:   Phil Wong, Planning Director; Alicia Poon, Deputy City Attorney; Cindy Yee; Associate Planner;  Shinei Tsukamoto, Associate Planner; Lieutenant Gresham; Luisa Willnecker; Recording Secretary.

Audience:10

1.  CALL TO ORDER                    

 2. ROLL CALL

 3.  PLEDGE OF ALLEGIANCE

 4. PUBLIC COMMENTS OR WRITTEN COMMUNICATION:At this time, those in the audience are encouraged to address the Planning Commission on any item not already included in tonight’s agenda.  If possible, comments should not exceed five (5) minutes        

5. ADDITONS AND REVISIONS -None-

6. CONSENT CALENDAR  

Minutes from the May 5, 2009 meeting. Approved

Minutes from the May 19, 2009 workshop. Approved

Minutes from the June 2, 2009 workshop. Approved

Minutes from the June 16, 2009workshop. Approved

Minutes from the July 21, 2009 workshop. Approved

Minutes from the August 18, 2009 meeting. Approved

Minutes from the August 18, 2000 workshop. Approved

7. CONTINUED MEETING AFTER CLOSING OF PUBLIC HEARING
-None-

8.CONTINUED ITEMS– OPEN PUBLIC HEARING
 -None-

9.PUBLIC HEARING – NEW ITEMS
9.1 Patrick David’s Event Center One-year Review; Land Use Permit LUP 07-500-018, Minor Use Permit LUP 07-500-027 & Variance VAR 07-320-002. Project Planner: Ryan Driscoll, Assistant Planner.

Assistant Planner Ryan Driscoll gave a brief summary stating that the applicant is requesting a one-year review of an existing Land Use Permit, Minor Use Permit and Variance, which the Planning Commission reviewed and approved on August 7, 2007.  As a condition of approval, the Planning Commission required a one-year review for Patrick David’s Event Center. On July 2, 2009, the applicant submitted the required information to conduct the one-year review. Mr. Driscoll stated that a number of non-life safety issues need to be addressed with the Building and Safety Services Division prior to issuance of a final building permit. The applicant is aware of these issues and will continue to work with the Building and Safety Services Division to complete these items. Mr. Driscoll added that the Zoning Administrator has reviewed the one-year letter and determined that the applicant has not met all the requirements within the original conditions of approval. The applicant had three large events outside the permitted hours. Mr. Driscoll also stated that staff received complaints from neighboring tenants and property owners as a result of these large events. To address some of these issues the Transportation Services Division installed several “No Parking” signs near the intersection of Old Crow Canyon Road and Crow Canyon Court and painted 15 feet of red curb near the driveway exit for 2500 Old Crow Canyon Road. Staff reminded the applicant of the conditions of approval which limits weekday events and no further violations have occurred.

Comm. Kerger asked for clarification on the review period. Planning Manager Debbie Chamberlain replied that the permit which Patrick David’s is currently operating under requires that there be a one-year review which is before the Planning Commission tonight and another in five years. Ms. Chamberlain added that with the violation of the conditions of approval planning staff is recommending the use be monitored for another five years, at one-year increments. Comm. Kerger clarified that the Zoning Administrator would oversee the application and it would not return to the Planning Commission unless there was a concern.  Ms. Chamberlain replied yes.

Comm. Viers asked for clarification on the non-life safety issues. Mr. Driscoll replied that the conditions of approval require that a schedule be submitted within 30 days. Comm. Viers asked if this would prohibit the applicant from holding future events.  Mr. Driscoll replied no.

Chair O’Loane opened the public hearing.

Comm. Sachs asked for clarification from Ms. Laura Schoolcraft owner of Patrick David’s Event Center on the shared parking with The Outpost. Ms. Schoolcraft replied that they do not have a shared parking agreement with The Outpost. Ms. Schoolcraft stated that the three daytime events which occurred they parked at The Outpost.  Comm. Sachs asked Ms. Schoolcraft if the events provide tax revenue for the City of San Ramon. Ms. Schoolcraft replied yes. Ms. Schoolcraft further stated that The Outpost is willing to enter into a shared parking agreement with Patrick David’s. Ms. Schoolcraft added that she currently has a ten-year parking agreement with Crow Canyon Commons. Comm. Sachs commented that Ms. Schoolcraft might want to consider looking into shared parking with The Outpost. Ms. Schoolcraft replied that given the current economy, there has not been a demand for daytime events and as the economy recovers, they will consider partnering with The Outpost.

Comm. Viers stated that the applicant held three events outside the permitted hours and have not had any other violations of the conditions of approval since March 2009 and feels that the one-year review be approved.

Comm. Kerger added that Patrick David’s Event Center is an asset to the community.

Chair O’Loane asked for clarification on the “No Parking signs”. Mr. Driscoll replied that the Transportation Services Division installed No Parking signs near the intersection of Old Crow Canyon Road and Crow Canyon Court and painted 15 feet of red curb near the driveway exit for 2500 Old Crow Canyon Road.

It was moved by Commissioner Viers and seconded by Commissioner Sachs that the Planning Commission has reviewed the one-year operation of Patrick David’s Event Center authorizing the applicant to continue operation and adopt Resolution No. 10-09 with additional conditions of approval as written.
             

AYES:        Comms; Viers, Sachs, Kerger, and Chair O’Loane

NOES:        None

ABSTAIN:    None  

ABSENT:     Comm. Patrino  

10.NON-PUBLIC HEARING ACTION ITEMS
10.1 America’s Tire Art in Public Places AR 09-200-034. Project Planner: Lauren Barr, Senior Planner.

Senior Planner Lauren Barr gave a PowerPoint Presentation. Mr. Barr stated that the building was approved by the Planning Commission in 2000 for Mc-Guire Harley Davidson and as a condition of approval, they were required to participate in the Art in Public Places program. Mc-Guire Harley Davidson proposed a stylized motorcycle sculpture and that was placed in front of the building. The sculpture was removed due to potential theft and vandalism. In 2008, America’s Tires initiated tenant improvements to reconfigure the store for tire sales and assumed responsibility for the Art in Public Places requirement and the original use permit approval. Mr. Barr further stated that America’s Tire submitted a proposal to the Arts Advisory Committee (AAC) for a modern painted aluminum sculpture on a concrete base. The Arts Advisory Committee supported the proposal and felt it would be a nice addition to San Ramon’s Public Art. In June of 2009, American’s Tire submitted an Architectural Review application on the proposed art piece that had previously been reviewed and recommended for approval by the Art Advisory Committee. The Architectural Review Board (ARB) reviewed the proposal at the July 9, 2009 meeting. The Architectural Review Board was supportive of the art piece but had concerns about the location. The Architectural Review Board recommended moving the proposed art piece from the parking lot to the location of the previous art feature in front of the building.

Comm. Kerger stated that she likes the art piece and feels the location is ideal. Comm. Kerger stated that the art piece should not be relocated to the parking lot and that it would be a disservice to the artist.  Comm. Kerger further added that if the art piece is relocated it cannot be appreciated by the community because it cannot be seen from the parking lot.

Comm. Viers stated that he agrees with Comm. Kerger that the art piece should be moved to the front of the building so it can seen by the community.

Comm. Sachs asked Mr. Barr if the art piece was specific only to this building. Mr. Barr replied yes as a condition of approval.

It was moved by Commissioner Sachs and seconded by Commissioner Kerger that the Planning Commission adopts Resolution No. 11-09 approving the America’s Tire Public Art, subject to the Conditions of Approval contained therein as Exhibit A.

AYES:    Comms; Sachs, Kerger, Viers, Chair O’Loane

NOES:    None

ABSTAIN: None  

BSENT:    Comm. Patrino  

10.2Accessible Housing Resource Guide. Staff report by Joseph Tanner, Economic Development Administrative Analyst.

Administrative Analyst Joseph Tanner gave a PowerPoint Presentation. Mr. Tanner stated that as part of the approved Housing Element the City of San Ramon is required to provide a variety of housing.  The City has a responsibility to ensure that all persons have access to housing regardless of a disability.  Mr. Tanner stated that the Accessible Housing Resource Guide provides options for homeowners, seniors, and people with handicaps to guide them on how to modify their existing homes to allow them to remain in their homes.

Comm. Kerger asked Mr. Tanner if Green Building techniques could be incorporated into the Accessible Housing Resource Guide. Mr. Tanner replied that green products could be used.

Comm. Sachs stated that new structures should incorporate universal design standards, which would eliminate any future home remodeling costs.

Comm. Viers stated that he supports the Accessible Housing Resource Guide.        

Chair O’Loane stated that the Accessible Housing Resource Guide is a good resource for homeowners to have.

It was moved by Comm. Sachs to approve the Universal Design in Housing to be used as a resource for homeowners in San Ramon wishing to make modifications to their home.

Comm. Viers asked Mr. Tanner to provide the Planning Commission with an updated brochure, which promotes local business encouraging Green Building. Ms. Chamberlain replied that the brochure has not been adopted by the City Council and will forward copies to the Planning Commission once it has been adopted.

  AYES:       Comms. Sachs, Kerger, Viers, Chair O ’Loane

 NOES:      None

ABSTAIN:   None  

ABSENT:   Comm. Patrino         

12.STUDY SESSION/COMMISSIONER LIAISON REPORT AND INTEREST ITEMS/STAFF REPORTS.

13. ADJOURNMENT

There being no further discussion, Chair Patrino adjourned the meeting at 7:40 p.m.  

Respectively Submitted, Luisa Willnecker

 

 

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