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MINUTES OF THE
PLANNING COMMISSION REGULAR MEETING
July 6, 2010

 A regular meeting of the Planning Commission, City of San Ramon was called to order by  Chair O’Loane at 7:00 p.m., Tuesday, 2010 in the Council Chambers 2222 Camino Ramon, San Ramon.

ROLL CALL

Present:           Comms. Kerger, Wallis, Vice Chair Sachs, and Chair O’Loane

Absent              Comm. Viers            

Staff: Phil Wong, Planning Director; Debbie Chamberlain, Planning Services Manager; Alicia Poon, Deputy City Attorney; Ryan Driscoll, Assistant Planner; Luisa Amerigo, Recording Secretary

Audience:     9

 1. CALL TO ORDER                    

 2. ROLL CALL

 3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS OR WRITTEN COMMUNICATION

5.  ADDITIONS AND REVISIONS           

6. CONSENT CALENDAR
6.1 Minutes from the June 29, 2010 Special Planning Commission meeting approved

7. CONTINUED ITEMS AFTER CLOSING OF PUBLIC HEARING -None-

8. CONTINUED ITEMS – OPEN PUBLIC HEARING -None-                        

9. PUBLIC HEARING – NEW ITEMS9.1 San Ramon Plaza (DP 09-300-001, AR 09-200-031,
VAR 10-320-001,
VAR 10-320-002, VAR 10-320-003, MSP 09-700-002, and IS 09-250-002) Project Planner:  Ryan Driscoll, Assistant Planner.

Assistant Planner Ryan Driscoll gave a PowerPoint Presentation and stated that tonight’s application is the San Ramon Plaza. The property is approximately 1.74 acres located at 2017 San Ramon Valley Boulevard. In June of 2009, the applicant submitted an application to build a 14,731 sq. ft. commercial retail development. The Redevelopment Agency confirmed that the proposal was consistent with the Redevelopment Agency’s plan. On March 16, 2010, the applicant submitted revised plans in response to staff comments for a 14,900 sq. ft. commercial retail development, including the relocation of the Budget Rental Facility. The applications include a Development Plan, Architectural Review, Master Sign Program, an Initial Study, and three Variances to allow retaining walls up to 7 ft. tall, perimeter landscape less than 5 ft. wide, and to allow the Budget Rental Facility a 5 ft. setback where 10 ft. is required. On May 27, 2010, the Architectural Review Board provided comments and recommended final architectural review to the Planning Commission. Mr. Driscoll stated that the project could accommodate between 2 to 8 tenants. A public plaza would be provided between the commercial buildings at the corner of Hooper Drive and San Ramon Valley Boulevard. The parking lot would accommodate a total of 82 on-site parking spaces, plus 2 motorcycle spaces. Mr. Driscoll further stated that the applicant is dedicating an 18-foot wide strip along the northern property line adjacent to Hooper Drive. The improvements include a new sidewalk, landscaping, parking area, curb, gutter, and pavement.

Comm. Wallis asked Mr. Driscoll if parking was available on Hooper Drive. Mr. Driscoll replied yes.

Mr. Galen Grant with Flynn, Graig and Grant Architects stated that the project is located on a unique site and has a significant topographic change, which will require the site to be terraced. Mr. Grant further stated that the project site requires variances to allow retaining walls up to 7 ft. tall.  Mr. Grant added that the goal is to create a design that works for retail service and is pedestrian friendly. Mr. Grant further added that the project would be the first project developed under the Crow Canyon Specific Plan.

Comm. Kerger asked if any mechanical equipment would be located on the rooftop. Mr. Grant replied yes would be hidden by the parapet and would not be seen from higher elevations. Comm. Kerger asked if handicap parking was available. Mr. Grant replied yes.

Chair O’Loane asked if the Architectural Review Board had any concerns about the project. Comm. Kerger replied that at the Architectural Review Board had positive comments. Mr. Grant added that the only comment made was by us to change the exterior color of the building.

Chair O’Loane asked for clarification on why the parking lot does not require wheel stops.  Mr. Driscoll replied that the Zoning Ordinance requires wheel stops unless the Zoning Administrator waives the requirement. Mr. Driscoll added the Zoning Administrator supports the proposed parking space design without wheel stops since the cars are adjacent to the sidewalk, and all the accessibility requirements of Americans with Disabilities Act are met.

Chair O’Loane asked for clarification on the Community Center Performance Standard. Planning Director Phil Wong replied that the standard is based on the City’s population. Mr. Wong added that  currently the City exceeds the performance standard for Community Centers.

Chair O’Loane asked for clarification on the drainage for the property. Mr. Wong replied that the applicant would need to meet the Stormwater C.3 requirements. Mr. Driscoll added that the applicant has provided a Stormwater Control Plan.

Chair O’Loane stated that upon the dedication of the road would the City be ultimately responsible to maintain the road. Planning Services Manager Debbie Chamberlain replied that the applicant would be required to install curb, gutter, sidewalk and pavement. The City Council will be provided an offer of dedication and will need to decide whether to accept that road as a public street or leave it private.

Chair O’Loane opened the public hearing.  Chair O’Loane closed the public hearing.

Comm. Kerger asked about the construction time line. Mr. Driscoll replied that a start date has not been provided and the construction would be completed in one phase.

CEQA Action:

It was moved by Vice Chair Sachs and seconded by Commissioner Kerger  that the Planning Commission approves the Initial Study/Mitigated Negative Declaration (IS 09-250-002) for the San Ramon Plaza project, posted on June 16, 2010 with a 20-day public review period through July 6, 2010,  pursuant to the California Environmental Quality Act of 1970, as amended, on the basis that the project, as presented or as subject to the identified mitigation measures/conditions of approval will reduce any project-related environmental impact(s) to a level of less than significant.

AYES:      Comms. Vice Chair Sachs, Kerger Wallis, Chair O’Loane 

NOES:       None

ABSTAIN:   None  

ABSENT:    Comm. Viers  

Project Application:

It was moved by Vice Chair Sachs and seconded by Commissioner  Kerger that the Planning Commission approves Development Plan (DP 09-300-001), Architectural Review (AR 09-200-031), Variance (VAR 10-320-001), Variance (VAR 10-320-002), Variance (VAR 10-320-003), and Master Sign Program (MSP 09-700-002) to construct San Ramon Plaza and adopt Resolution No. 11-10 subject to the Conditions of Approval as written.

AYES:     Comms. Vice Chair Sachs, Kerger Wallis, Chair O’Loane 

NOES:     None

ABSTAIN:  None  

ABSENT:  Comm. Viers    

10. NON-PUBLIC HEARING ACTION ITEMS

11. STUDY SESSION/COMMISSIONER LIAISON REPORT AND INTEREST ITEMS/STAFF REPORTS.

12. ADJOURNMENT
There being no further discussion, Chair O’Loane adjourned the meeting at 7: 35 p.m.

Respectively Submitted, Luisa Amerigo


 

 

 

 

 

 

 

 

 

 

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