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MINUTES OF THE
PLANNING COMMISSION REGULAR MEETING

April 16, 2013

A regular meeting of the Planning Commission for the City of San Ramon was called to order by Chair Viers at 7:03 p.m., on Tuesday, April 16, 2013 in the Council Chambers 2222 Camino Ramon, San Ramon.

ROLL CALL

Present:  Commissioners: Benedetti, Kerger, Sachs, Vice Chair Wallis, Chair Viers

Absent:  None             

Staff:  Debbie Chamberlain, Division Manager; Shinei Tsukamoto, Associate Planner; Alicia Poon, Deputy City Attorney; Luisa Amerigo, Recording Secretary

Audience:    8

 1. CALL TO ORDER                 

 2. ROLL CALL

 3 PLEDGE OF ALLEGIANCE                    

4. PUBLIC COMMENTS OR WRITTEN COMMUNICATION: At this time, those in the audience are encouraged to address the Planning Commission on any item not already included in tonight’s agenda.  If possible, comments should not exceed five (5) minutes.

5. ADDITIONS AND REVISIONS

6. CONSENT CALENDAR
6.1 Minutes from the March 19, 2013 meeting. Approved   

7. CONTINUED ITEMS AFTER CLOSING OF PUBLIC HEARING –None-         

8. CONTINUED ITEMS – OPEN PUBLIC HEARING  

8.1 Panache Enfants Day Care Center at the Courtyard Center (IS 13-250-002 and LUP 12-500-002) By: Shinei Tsukamoto, Associate Planner.

Shinei Tsukamoto, Associate Planner gave an overview of the previous Planning Commission’s meeting. The Planning Commission felt that additional information was needed to clarify the close proximity of the subject day care center to an existing gas station, which consists of a repair shop and a propane tank, in addition to the gasoline dispensaries. Additionally they commented that the outdoor play area must be secured with appropriate crime prevention measures and appropriate escape route must be secured in case of emergency.

Commissioner Kerger thanked staff for the effort and time.

Shilpa Panech the applicant addressed the Planning Commission concerns on the proximity to the gas station. Ms. Panech stated she had spoken to the owner of the gas station who informed her that they do have an automatic emergency safety shut off valve. Ms. Panech added that the owner supplied a letter indicating they comply with all the State regulations. Ms. Panech further added that the outdoor play area would have security cameras with video monitoring on site for 72 hours. The play area will also have secure access and adult supervision, which is required. Ms. Panech also added that the State of California requires a 4 ft. fence but she would be installing a 6 ft. fence.

Commissioner Sachs commented that the Conditions of approval state that a 6ft. fence is required, a use of a key fob to limit the access to the day care, and that security cameras be installed and asked Ms. Panech if she was prepared to meet those requirement.  Ms. Panech replied yes.

Commissioner Kerger thanked Ms. Panech for following through with her research. Commissioner Kerger added that her concern is the play area and asked Ms. Panech if the State had made a preliminary visit.  Ms. Panech replied no not until the application is filed with the State.

Chair Viers asked how many security cameras would be installed in the play area. Ms. Panech replied they had not yet decided.

Chair Viers asked for clarification on morning drop offs would the parents be using key fobs. Ms. Panech replied that each parent would be assigned a fob or password that will be keyed into the security keypad to enter into the day care facility.

Chair Viers asked Ms. Panech what kind of fence would be installed. Ms. Panech replied that the fence would have a smooth finish across the top to complement the existing fence.

Commissioner Kerger asked if the Police Department would be reviewing the building permit plans submitted.

Division Manager, Debbie Chamberlain stated that the Conditions of approval are part of the permit before sign off.  If there is a specific need to go through Police Services, one more time, it can be added as a Condition of approval.

Commissioner Benedetti commented that the recommendation from Police Services was for a 6 ft. fence and if a security system was to be installed it needed to retain images for 72 hours. If the Planning Commissioners were to consider a 5 ft. fence and require a camera system would that satisfy the concerns Police Services had.

Lieutenant Boehrer replied the purpose of a 6 ft. fence would be to keep people in and out and the fence and security cameras would act as a deterrent.

Commissioner Benedetti stated that currently there is a 4 ft. fence on the property and would a 6 ft. fence be architecturally compatible. Mr. Kurt Bittle manager of the Courtyard Center replied that from appearance the fence is high but it will work.

Commissioner Sachs commented that he would like to see a 6 ft. fence installed as a preventative measure and would like the idea of a fob entry to the facility and security cameras. 

Vice Chair Wallis commented that he is in favor of a 6 ft. fence because it is a deterrent and would like to see security cameras installed.

Chair Viers commented that an emergency exit plan is under the State purview however, he feels that the Zoning Administrator should also be notified if there are changes. Chair Viers added that he is in favor of the 6 ft. fence and security cameras.

Commissioner Benedetti stated that she would like the language on condition number 18 changed from “if installed” to “shall be installed”.

It was moved by Planning Commissioner Kerger and seconded by Planning Commissioner Sachs that the Planning Commission does hereby approve Initial Study/Negative Declaration (IS 13-250-002), and approves the Land Use Permit (MUP 12-500-002) application for establishing a new day care, which would be approximately 8,146 sq. ft. to provide services for 72 children between six (6) weeks and six(6) years of age from 6:30 a.m. to 6:30 p.m. Monday through Friday, based on the required findings and subject to the Conditions of Approval attached as Exhibit A.

AYES:       Commissioners Kerger, Sachs, Benedetti, Wallis, Chair Viers

NOES:       None

ABSENT:    None

ABSTAIN:   None

9. PUBLIC HEARING – NEW ITEMS – None -

10. NON-PUBLIC HEARING ACTION ITEMS - None-    

11. STUDY SESSION/COMMISSIONER LIAISON REPORT AND INTEREST ITEMS/STAFF REPORTS.

12.  ADJOURNMENT
There being no further discussion Chair Viers adjourned the meeting at 7:55 p.m.   

Submitted by:
Luisa Amerigo
Recording Secretary   

 

 

 

 

 

 

 

 

 

 

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