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San Ramon Valley Blvd and Bollinger Canyon Rd
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San Ramon LogoTransportation Demand Management Advisory Committee




March 19, 2012
Transportation Conference Room
2401 Crow Canyon Rd


1.         CALL TO ORDER

Committee Members Attending:        Marci McGuire (Chair), Sandy Austin, Ann Uawithya, and Sheri Glaser


Committee Members Absent:             None

Council Members Attending:             None

Guest Attending:                                Linda Young


Staff Members Attending:                  Darlene Amaral, Amy Sekhon

The meeting was called to order by Marci McGuire (Chair) at 11:40 a.m.


M/S/C/U (Austin/McGuire) to approve the January 11, 2012 meeting minutes as written (4-0)




4.1       Transportation Commuter Fairs/Events

Darlene Amaral, Transportation Analyst, stated that she is working on three transportation commuter events in San Ramon. Mrs. Amaral stated that they will be held at:

1. PG&E on Thursday, April 24, 2012.
2. Whole Foods on Thursday May 3, 2012.

    3. San Ramon City Hall on May 22, 2012.

Mrs. Amaral stated that she continues to meet with AT&T once a month, but she would like to go to the DVC-San Ramon campus to notify employees and students about alternatives. Chair McGuire stated that employees of Bishop Ranch Business Park are provided with a free bus pass paid by the Transportation Association. Chair McGuire stated that PG&E is moving some employees into Bishop Ranch, but since they have some employees outside of Bishop Ranch those employees will not be eligible for the free passes. Mrs. Amaral stated that she promotes 511 Contra Costa incentives to employers that are not a part of the Transportation Association. Mrs. Amaral stated that she has talked to Lisa Bobadilla, Transportation Division Manager, about providing bus passes for employers not a part of the Transportation Association which will depend on funding sources. Ms. Austin stated that a discount service would be beneficial.

Action item:  No action needs to be taken.

4.2       TDM Advisory Committee By Laws

Mrs. Amaral provided the committee members with the current TDM By Laws with the proposed changes that were approved by the City Council. Mrs. Amaral stated that she will receive the official By Laws from the City Clerk, and will provide the official TDM By Laws to the committee members. Chair McGuire stated that Mrs. Amaral should provide a copy of the by laws with highlighted changes for the new committee members, so they can see what was changed. Mrs. Amaral provided a summary of what was changed:

1. The Policy Committee suggested that all advisory committees to add two 
Alternates with voting rights to their by laws.
2. TDM Advisory Committee meetings were changed from quarterly to
every other month.

    3. Meetings will be held every third Monday at 11:30am-1:30pm

        instead of the first Tuesday from 11:00am1:00am.

Mrs. Amaral stated that she is looking for one person to fill the vacant TDM position, and two alternates. Chair McGuire stated that changing the meetings from four times a year to six times a year gives committee members more time to discuss transportation campaigns. Mrs. Amaral stated that committee members must host some type of transportation event at their employer site, at minimum once a year. Sheri Glaser asked if the event has to be a traditional event with many vendors. Mrs. Amaral state that it does not, it is more to get the information out there. Ann Uawithya stated that it would be best to hold an event at DVC – San Ramon Campus before finals in May.

Action items: Mrs. Amaral to provide official TDM Advisory Committee By Laws to committee members. 

4.3       Bike to Work Day 2012

Mrs. Amaral stated that Bike to Work Day 2012 will be on May 10, 2012. Chair McGuire will be at the energizer station at the Iron Horse Trail (IHT) on Bollinger Canyon Road. Mrs. Amaral and PG&E will be at the energizer station at the IHT on Crow Canyon Road. Chair McGuire stated that there are not a lot of energizer stations between Walnut Creek and Dublin, so that is why we have energizer stations in San Ramon. Chair McGuire mentioned that her table will be offering 5 minute massages, lip balm, water, a bike tune up, bike bells from the East Bay Regional Parks District, maps, and food. Mrs. Amaral will be offering fruit, water, and granola bars. Mrs. Amaral will send posters for Bike to Work Day, and other informational brochures regarding Bike to Work Day.

Action item:  Mrs. Amaral to send flyers and brochures regarding Bike to Work Day 2012 to committee members.

5.        NEW BUSINESS

5.1       Introduce New Committee Member

Mrs. Amaral introduced the newest TDM Advisory Committee member Sheri Glaser, from the San Ramon Valley Unified School District – Transportation Department, and stated she is a 511 commuter and has a vested interest in participating with the TDM advisory committee.

Action item: No action needs to be taken.

5.2       Elect Chair & Vice Chair

Chair McGuire called for nominations for a the Chair. Ms. Glaser asked if the Chair rotates through agencies every year. Chair McGuire stated that the committee tried that in the past, and it did not work well. Chair McGuire nominated Ms. Uawithya, but declined the nomination. Chair McGuire nominated Ms. Austin. M/S/C/U (McGuire/Uawithya) Ms. Austin voted as the Chair of the TDM advisory committee for 2012 (4-0). Ms. Glaser nominated herself as Vice Chair. M/S/C/U (Glaser/Austin) Ms. Glaser voted as the Vice Chair of the TDM advisory committee for 2012 (4-0). Mrs. Amaral stated that the TDM annual report, which typically is presented by the Chair of the committee, is only once a year at a City Council meeting. Mrs. Amaral stated that hopefully will fill the vacant TDM position soon, and have two Alternates. Chair McGuire inquired about the Transportation Advisory Committee (TAC) Liaison position. Mrs. Amaral stated that she is working with Economic Development Advisory Committee (EDAC) to have an EDAC Liaison to the TDM advisory committee, since the TDM By Laws did not clearly state that there had to be TAC Liaison to the TDM advisory committee.

Action item: Mrs. Amaral to work with EDAC to find an EDAC Liaison for the TDM advisory committee.

5.3       Guaranteed Ride Home Program – presentation by Linda Young, TDM
Program Manager, WCCTAC/511 Contra Costa

Mrs. Amaral introduced Linda Young, Program Manager from WCCTAC/511 Contra Costa, to the committee members. Ms. Young presented the Guaranteed Ride Home (GRH) program; she provided a background on the program. The program has been in place since 1995 through 511 Contra Costa, which provides a free incentive to commuters, who use commute alternatives rather than driving alone, to their workplace. Incentives include taxi vouchers, car rental vouchers, etc. Ms. Young stated that about 5,000 commuters who work in Contra Costa County are registered with the program. Ms. Young stated that issues have been raised though the GRH program regarding database management and program funding, so 511 Contra Costa has decided to utilize a self-directed program, similar to the 511 Contra Costa Vanpool incentive program. Self-directed GRH programs do not provide vouchers, but service is provided through a reimbursement process.

After sixteen months of study, 511 Contra Costa is moving towards the self-directed process, effective July 1, 2012. The program may provide a fifty-percent reimbursement to registered participants for approved GRH activities. Notices will be sent out to participants beginning in May 2012. 511 Contra Costa staff is working with the website design team to review the program process and procedures. Ms. Young stated that 511 Contra Costa is mindful of those who do not have access to electronic data delivery and management. 511 Contra Costa will encourage local taxi and rental car providers to compete for the business of the GRH program participants; and while 511 Contra Costa cannot endorse a taxi or rental car company services, staff can inform participants of adherence to standards of these providers.

Chair McGuire stated that she understands the change in the program, and will miss the program. Mrs. Amaral asked if the change will be a onetime voucher, or six times to utilize the reimbursement at fifty percent. Ms. Young stated that it would be capped at six reimbursements. Ms. Young stated that a mailing will go out notifying GRH program uses of the changes, and brochures will be mailed out explaining the change.

Action Item: Ms. Young to attend the next TDM Advisory Committee meeting to provide an update on GRH changes.


6.1       Current updates local/regional TDM related items

Mrs. Amaral provided the update; she stated the TAC met on March 15, 2012. One of the items was about bike signage on Bollinger Canyon Road and Alcosta Boulevard. The Engineering department is making some changes to improve the bike signage going up Bollinger Canyon Road. The proposed changes will include signage that indicates the use of the wide sidewalk going uphill on Bollinger Canyon Road as a shared bicycle-pedestrian path.

7.         ADJOURNMENT

There being no further business, the meeting was adjourned at 1:07 p.m.  The next regular meeting is scheduled for May 21, 2012 in the Transportation Conference Room, 2401 Crow Canyon Road.



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