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San Ramon Valley Blvd and Bollinger Canyon Rd
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San Ramon LogoTransportation Advisory Committee

MINUTES

April 18, 2013

Community Conference Room
2401 Crow Canyon Road, San Ramon

1.         CALL TO ORDER

Committee Members Attending:       Victoria Harris, Mark Ballock, Harvey Riggs, Peter Rathmann, and Ed Boyan.

Committee Members Absent:           None

Council Members Attending:           None

Planning Commission Liaison:           None

Teen Council Liaison:                     Mischa Fritz, Miranda Shakes, and Krupa Adisimilli.

Guests Attending:                           None

Staff Members Attending:                 Amy Sekhon, Darlene Amaral, PJ Dhoot, Maria Fierner, Brian Bornstein, and Amy Amiri.

Chair Victoria Harris called the meeting to order at 6:30pm.

2.         REVIEW AND APPROVAL OF MINUTES

M/S/C/U (Riggs/Harris) to approve the March 21, 2013 meeting minutes with the spelling correction on page 2 (4-0). Vice Chair Mark Ballock was not present for the item.

3.          PUBLIC COMMENT

None.

4.          NEW BUSINESS

4.1       Draft Five-Year Capital Improvement Program (CIP) Fiscal Year 2013-2018

Amy Amiri, Senior CIP Administrative Analyst, provided a summary of circulation and signal projects for the draft Five-Year CIP Program Fiscal Year (FY) 2013-2018. Ms. Amiri stated the CIP is a comprehensive five-year plan that incorporates capital project priorities, project costs, methods of financing, and revenues. The City of San Ramon utilizes the CIP as a multi-year planning instrument to identify needed capital projects and coordinate financing and timing of improvements.

The first year of the CIP is the Capital Budget. The Capital Budget is incorporated in the City’s Annual Program of Services. Each year, the City Council adopts the Annual Program of Services including the Capital Budget and appropriates the necessary funds for these CIP projects. Projects scheduled for subsequent years in the CIP are approved on a planning basis, and funds are not appropriated until the projects are included in a subsequent Capital Budget.

New Projects for FY 2013-2014.

Circulation Projects:

  • Crow Canyon Road Pavement Rehabilitation (Crow Canyon Place to San Ramon Valley Boulevard) – CIP 5561 is added to repair the roadway on Crow Canyon Road from Crow Canyon Place to San Ramon Valley Boulevard during FY 2012-2013 for design and construction in FY 2013-2014. CIP 5561 was added during Mid-Year FY 2012-2013 review.
  • Pavement Management 2018 – CIP 5560 is added as the annual pavement repair project.

Signal Projects:

  • No new projects proposed for FY 2013-2014.

Reprogrammed or Modified Projects for FY 2013-2014.

Circulation Projects:

  • Bollinger Canyon Road Pavement Rehabilitation (Alcosta Boulevard to San Ramon Valley Boulevard) – CIP 5324 has been reprogrammed to repair the roadway on Bollinger Canyon Road from Alcosta Boulevard to San Ramon Valley Boulevard during FY 2012-2013 for design and construction in FY 2013-2014.
  • San Ramon Valley Boulevard Pavement Rehabilitation (Bollinger Canyon Road to Montevideo Drive) – CIP 5539 has been reprogrammed to repair the roadway on San Ramon Valley Boulevard from Bollinger Canyon Road to Montevideo Drive during FY 2013-2014 for design completion and construction in FY 2014-2015. This project was awarded a Federal Surface Transportation Program (STP) Grant.
  • Pavement Repair Stop Gap 2014-2015 – CIP 5522 has been renamed and programmed to include all work during calendar years of 2014 and 2015.
  • Pavement Repair Stop Gap 2016-2017 – CIP 5537 has been renamed and programmed to include all work during calendar years of 2016 and 2017.
  • Pavement Repair Stop Gap 2018-2019 – CIP 5544 has been renamed and programmed to include all work during calendar years of 2018 and 2019.

Signal Projects:

  • Pedestrian Enhancement Devices – CIP 5413 will be stalling flashing beacons and in-pavement lights at the following locations during FY 2013-2014.
    • Alcosta Boulevard at Brockton Avenue
    • Camino Ramon at Commons Shopping Center
    • Crow Canyon Place at Magnolia Square

Staff has completed the design for the project, and awaits construction. This project will also include relocating the traffic signal pole on the southwest corner of Crow Canyon Road at Camino Ramon.

  • Bollinger Canyon Pedestrian Modification – CIP 5544 has been awarded Safe Routes to School (SRTS) Grant funding to include intersection of Monarch Road and Blueheart Way on Bollinger Canyon Road. In addition, during Mid-Year Fiscal Year 2012-2013 review, additional funds were appropriated from Traffic Improvement Fund to improve the remaining two intersections on Bollinger Canyon Road with N. Wedgewood Drive and Stoneleaf Drive/Briar Oaks Drive.

Ms. Amiri introduced Maria Fierner, Engineering Services Director, and Brian Bornstein, City Engineer.

Questions/Comments

Ms. Amiri welcomed questions and comments from the TAC members, and will forward the comments to the Finance Committee and City Council.

Mr. Riggs asked why some circulation projects were moved to a later date. Ms. Amiri stated that some of the projects were moved because they were tied into development projects.

Mr. Riggs asked if right-of-way was purchased for the Bollinger Widening Project. Mr. Bornstein stated that not all right-of-way has been purchased, nor has all funding sources been allocated.

Mr. Riggs stated that uneven pavement and sloughing between Norris Canyon Road and the San Ramon Regional Medical Center is an issue along Alcosta Boulevard. Mr. Riggs feels that this could be a safety issue, and should be prioritized over other projects. Ms. Fierner stated that a Conditions Study was completed for the area, and that there is a program in place for the Five-Year Pavement Plan.

Ms. Fierner stated some projects have STP grant funding, and unfortunately Alcosta Boulevard did not meet the grant requirements, unlike San Ramon Valley Boulevard which met the requirements.

Chair Harris asked what kind of efficiencies are gained from leaving out funding for the Stop Gap funds in interim years. Ms. Amiri stated that it is for contracting efficiencies, that way funding is available to complete a project.

Chair Harris asked why there was no funding for signals. Ms. Amiri stated that there is funding for maintenance that is a part of the Public Services Operating Budget. Ms. Amiri stated that the Capital Budget is adopted, and the rest of the CIP is a planning tool for upcoming fiscal years. If a new signal or enhancement to a signal is needed, it would be a part of the budget.

M/S/C/U (Riggs/Ballock) to approve the Draft Five-Year CIP for FY 2013-2018, pending their comments on Alcosta Boulevard are forwarded to the Finance Committee and City Council (5-0).

4.2       Transportation Demand Management (TDM) Advisory Committee Annual Report

Darlene Amaral, Transportation Analyst, presented the item to TAC members. Ms. Amaral passed out copies of the TDM Annual Report 2012 Power Point that was presented to City Council on April 9, 2013.

Ms. Amaral stated that the TDM program focuses on reducing changing travel demand rather than increasing transportation supply. TDM strategies are intended to modify travel behavior, using measures which either eliminate trips, change the time of day trips are made, accommodate additional person in a vehicle, or encourage  both walking and bicycling.

The TDM Advisory Committee meets bi-monthly, and is made up five members of the San Ramon business community appointed by City Council, including:

  • Sandy Austin, AT&T – Chair
  • Sheri Glaser, San Ramon Valley Unified School District (SRVUSD) – Vice Chair
  • Ann Uawithya, Diablo Valley College – San Ramon Campus
  • Marlisa Valdez-Zamora, Whole Foods
  • Chris Weeks, Bishop Ranch Transportation Center

There is currently a vacant spot for a TAC liaison, and two vacant alternate positions.

Purpose of the Committee:

  • The TDM Advisory Committee serves as a liaison between the City and business community.
  • Coordinate TDM efforts with local and regional agencies.
  • Recommend to City Council improvements in City services and facilities to assist employers and multi-tenants buildings implement TDM programs.
  • Coordinate TDM efforts by hosting onsite transportation commuter events at worksite.

511 Contra Costa Incentive Programs:

  • Employer Program
  • Vanpool Program
  • Guaranteed Ride Home
  • Balk, Walk, Transit, Carpool Incentive Program

Funding for these programs are provided by the Bay Area Air Quality Management District’s (BAAQMD) Transportation Fund for Clean Air (TFCA) and Measure J.

Complimentary Employer Services:

  • Assist with on-site events.
  • Provide bike racks and lockers.
  • Commuter Incentives.
  • Provide information on pre-tax deductions on employee transportation benefits.
  • Attend corporate relocation commute assistance.
  • Provide complimentary display racks and transportation information brochures for employees.

Vanpool Incentive Program:

  • Provides 50% reimbursement to a new vanpool rider upon completion of the first three months
    • Riders must ride for three consecutive months and pay their full vanpool fair.
  • $1,000 one-time bonus to the driver of a new vanpool on the first anniversary of operation.
  • FY11/12, 172 new vanpool passengers received the 50% new rider incentive, and 4 new vanpool drivers received the $1,000 bonus.

Guaranteed Ride Home (GRH) Program:

  • Employers and employees must register for the program
  • Must work in Contra Costa County to be eligible
  • In 2012, there were 5,230 registered participants throughout Contra Costa County.
    • 3,235 participants list San Ramon as their workplace.

TDM Program Highlights:

  • Bike to Work Day 2012
    • Annual event held in May, designed to persuade drive alone commuters to try bicycling to work, at least one day a week.
    • In 2012, City of San Ramon, Bishop Ranch Business Park, and Whole Foods had energizer stations.
  • Transportation Commuter Fairs and Community Events to promote vanpool, carpool, and other 511 Contra Costa programs
    • AT&T monthly commuter fairs
    • PG&E
    • Whole Foods
    • Bishop Ranch Business Park
    • Shops and Bishop Ranch Mixer
    • San Ramon Chamber of Commerce
    • San Ramon Art & Wind Festival

What’s Happening in 2013

  • Create and implement the San Ramon Valley Employer Transportation Survey
  • Coordinate and attend Commuter Transportation Fairs and Community Events
  • Promote the 511 Contra Costa bike locker and racks at worksites and promote bicycle use
  • Continue participating on the Tri-Valley & Contra Costa Resource Team on Air Quality
  • Bishop Ranch Transportation launched 2 new programs to support trip reduction
    • Printed Bishop Ranch employee bus passes on a Clipper Card
    • Through 511 Contra Costa, purchased 50 new bike racks and installing two at every building entrance

Ms. Amaral stated that the next TDM Advisory Committee meeting is on May  20, 2013 from 11:30am-1:30pm.

Questions/Comments:

Mr. Riggs asked who funds the employer survey. Ms. Amaral stated that it is funded by the BAAQMD TFCA funds.

Mischa Fritz, Teen Council, asked where the Bike to Work Day energizer station will be located. Ms. Amaral stated that it will be on the corner of Bollinger Canyon Road and the Iron Horse Trail.

Vice Chair Ballock asked if bike lockers will be placed in Bishop Ranch as well as the bike racks. Ms. Amaral stated for now they are installing bike racks, and may install bike lockers in the future.

Vice Chair Ballock asked if there will be increased security at the bike rack locations. Ms. Amaral stated that they may install e-lockers for bike lockers, but is not sure what security measures are being taken for bike racks.

Chair Harris asked Ms. Amaral if there will ever be increased Bike to Work Days. Ms. Amaral stated that technically the month of May is Bike to Work month, and it is a statewide event. Vice Chair Ballock stated that the purpose of Bike to Work Day is to decrease traffic congestion, and reduce air pollution.

Chair Harris asked Ms. Amaral if there are ways that you can track the efficiency of the programs. Ms. Amaral stated that through the surveys we track the effectiveness of programs.

Vice Chair Ballock stated that the County Connection buses do not have enough room to hold more than 2 bicycles. Mr. Rathmann asked if County Connection accepts folding bicycles onto the bus like BART. Ms. Amaral stated that she would have to check on that.

Chair Harris suggested surveying the programs more often.

Chair Harris moved onto Unfinished Business.
5.         UNFINISHED BUSINESS

5.1 I-680 Transit Corridor Project Status Update

None.
5.2       Public Transit Status Report


None.

5.3       Active Residential Traffic Calming (RTC) Streets Status Report

PJ Dhoot, Transportation Specialist, provided the update.

Ivy Hill Way: The Highlands Point Apartments have been constructed on the corner of Ivy Hill Way and Albion Road. Ms. Dhoot stated that a request to install “No Parking” signs was submitted, since they were removed for construction in the area. A work order has been submitted to add the “No Parking” signage on the eastside of Ivy Hill Way.

Portable In-Street Signs in School Areas:  Ms. Dhoot stated that these signs are placed in crosswalks near school zones, but are repeatedly getting hit by vehicles. Ms. Dhoot stated that these signs are expensive to replace, and that portable signs may be used. The portable signs would be the responsibility of the school district staff.

Questions/Comments:

Vice Chair Ballock asked if there is any way to increase the visibility of the crosswalks. He stated that in Pleasant Hill near trail crossing they highlight the crosswalks, and it is a very visible color. Vice Chair Ballock stated that he will take a picture.

Ms. Dhoot stated that on Golden Gate Avenue near the Dublin BART station they have put in a green bike lane. Ms. Dhoot stated that she will check the Manual on Uniform Traffic Devices (MUTCD) to see if that was something new they added. Mr. Rathmann stated that the green bike lane may be experimental.

Miranda Shakes, Teen Council, stated damage that would be done to portable signs. Ms. Shakes stated that the portable signs could be hazardous as well. Ms. Dhoot stated that was a good point.

Mr. Boyan stated that the signs could be stuck underneath cars and moved to a different location because of their rubber bases.

Chair Harris stated that the portable signs could be stolen as well as damaged.

Mr. Riggs stated that people may request more of these portable signs. Mr. Riggs stated that adding decals over the signs could be a good idea, instead of using portable signs.

Mr. Boyan asked if the signs were detachable. Ms. Dhoot stated that they are, but they are drilled into the pole that holds them up.

Mr. Rathmann suggested talking to the manufacturer of the sign to make them more durable, and then if the sign is worn out add the decal over the sign.

Mr. Riggs stated that he saw the new radar trailer out, and he stated that it was a very nice trailer.

Chair Harris moved on to Committee Member Items.


6.         COMMITTEE MEMBER ITEMS

6.1       Committee Member Items

Mr. Boyan stated that on Albion Way and Bollinger Canyon Road the signal is very long during the AM drop off, and cars are backed up to the high school trying to get on to Bollinger Canyon Road.

Chair Harris stated that she would like to know more about the emergency preparedness plan in San Ramon.

6.2       City Council Liaison Items

None.

6.3       Planning Commission Liaison Items

None.

6.4       Teen Council Liaison

Mischa Fritz, Teen Council, introduced Krupa Adisimilli to the TAC. Mr. Fritz stated that Krupa will be the Teen Council Liaison to the TAC.

7.         ADJOURNMENT

There being no further business, the meeting was adjourned at 7:45p.m.  The next Transportation Advisory Committee meeting is scheduled for May 17, 2013 at 6:30 p.m. in the Community Conference Room.

 

 

 

 

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