Bids & RFP

All proposals will become the property of the City of San Ramon and upon selection of the successful proposal and before award of the contract, the proposals will become public record and subject to disclosure, as required by the California Public Records Act.

All bids and supporting documents will become the property of the City of San Ramon and upon selection of the successful bidder and before award of the contract, all bids and supporting documents will become public record and subject to disclosure as required by the California Public Records Act.

The City of San Ramon does not have one central vendor list. However, a department that purchases the same goods and services frequently may have a list of vendors they tend to use for those purchases. We encourage you to keep checking this page for any current projects that may be open.

** Check back soon for upcoming projects, or subscribe below to be notified when projects are added to this page. If there are any additional documents related to the RFB/RFP, it will be listed accordingly as an FAQ, Bid Results, Attachments, or Addendum link in the "Additional Documents Available" column.

RFP Name	Status	Description	Deadline	View Details
Janitorial Supplies	Open	The City of San Ramon is *requesting quotations* from qualified vendors for the purchase of: JANITORIAL SUPPLIES Questions regarding the specifications for this Request for Quotation should be directed to: Marc Luke at mluke@sanramon.ca.gov Submit completed documents via email to astein@sanramon.ca.gov by Friday, August 15, 2025, at 3:00 P.M.	2025/08/15	View Details
Banner Installation, Removal, and Storage Services	Closed	Banner Installation, Removal, and Storage Services RFP Document Question and Answers Document [includes Bishop Ranch Holiday Decor Specs] - last and final update on 8/8/25 The City requires Banner Installation, Removal, and Storage Services (“Services”) for ongoing services related, but not limited to the annual Art & Wind Festival and holidays. Requests for Information. Questions or objections relating to the RFP, Agreement, the attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Mae Mlyniec, Administrative Analyst, at mmlyniec@sanramon.ca.gov by 3:00 p.m., August 8, 2025. Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Please see the top of this page for questions submitted so far. Submittal Instructions. Proposals must be received by the City by or before August 14, 2025 at 2:00 p.m. Respondent must submit one original and two (2) identical copies of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Banner Installation, Removal, and Storage Services,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded. Planned RFP Schedule RFP Issued: July 14, 2025 Request for Information Deadline: August 8, 2025 by 3PM Proposal Deadline: August 14, 2025 by 2PM Notice of Selection: August 22, 2025 Council Approval and Award: September 9, 2025 if necessary Commence Services: September 15, 2025 (may commence sooner if contract does not exceed $100K, therefore not requiring Council Approval)	2025/08/14	View Details
Design and Engineering Services for the Crow Canyon Road Iron Horse Trail Bicycle-Pedestrian Overcrossing Project CIP 905531, Federal Project No. CPFL 5437 (034)	Closed	The City of San Ramon (“City”) requests proposals (“Proposals”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Design and Engineering Services for the Crow Canyon Road Iron Horse Trail Bicycle-Pedestrian Overcrossing Project CIP 905531, Federal Project No. CPFL 5437 (034). RFP Documents Questions Response - May 20, 2025 Pre-submittal Sign In Sheet - April 25, 2025 Attachments: i. San Ramon Conceptual Bridge Design Report - Iron Horse Trail Overcrossings, Bollinger Canyon Road and Crow Canyon Road - dated December 2015 ii. City of San Ramon Crow Canyon Road Iron Horse Trail Bicycle and Pedestrian Overcrossing Project Concept Update Report - dated November 2023 iii. San Ramon Iron Horse Trail Project Final IS/MND - dated January 2018 iv. Addendum to the Initial Study/Mitigated Negative Declaration for the San Ramon Iron Horse Trail Overcrossings Project - dated August 8, 2019 v. Final PES Form vi. City of San Ramon City Council Meeting Agenda Packages - November 14, 2023 and December 12, 2023 vii. Crow Canyon Corridor Phase 2 Improvements, Road Widening Plans - dated December 2005 Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFP: RFP Issued: April 4, 2025 Pre-Submittal Meeting (non-mandatory): April 25, 2025 at 2:00 p.m. Request for Information Deadline: May 12, 2025 at 10:00 a.m. Proposal Deadline: May 28, 2025 by 2:00 p.m. Invitations for Interviews: June 2025 Notice of Top-Ranked Respondents: July 2025 Negotiations: July 2025 Notice of Selection: August 2025 Caltrans/Federal Audit: TBD Council Approval and Award: September 2025 Commence Services: October 2025 End Services: June 2028 Questions? Please contact Theresa Peterson	2025/05/28	View Details

RFP Name

Status

Description

Deadline

View Details

Janitorial Supplies

Open

The City of San Ramon is requesting quotations from qualified vendors for the purchase of:

JANITORIAL SUPPLIES

Questions regarding the specifications for this Request for Quotation should be directed to: Marc Luke at mluke@sanramon.ca.gov

Submit completed documents via email to astein@sanramon.ca.gov by Friday, August 15, 2025, at 3:00 P.M.

2025/08/15

View Details

Banner Installation, Removal, and Storage Services

Closed

Banner Installation, Removal, and Storage Services RFP Document

Question and Answers Document [includes Bishop Ranch Holiday Decor Specs] - last and final update on 8/8/25

The City requires Banner Installation, Removal, and Storage Services (“Services”) for ongoing services related, but not limited to the annual Art & Wind Festival and holidays.

Requests for Information. Questions or objections relating to the RFP, Agreement, the attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Mae Mlyniec, Administrative Analyst, at mmlyniec@sanramon.ca.gov by 3:00 p.m., August 8, 2025. Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Please see the top of this page for questions submitted so far.

Submittal Instructions. Proposals must be received by the City by or before August 14, 2025 at 2:00 p.m. Respondent must submit one original and two (2) identical copies of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Banner Installation, Removal, and Storage Services,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded.

Planned RFP Schedule

RFP Issued: July 14, 2025
Request for Information Deadline: August 8, 2025 by 3PM
Proposal Deadline: August 14, 2025 by 2PM
Notice of Selection: August 22, 2025
Council Approval and Award: September 9, 2025 if necessary
Commence Services: September 15, 2025 (may commence sooner if contract does not exceed $100K, therefore not requiring Council Approval)

2025/08/14

View Details

Design and Engineering Services for the Crow Canyon Road Iron Horse Trail Bicycle-Pedestrian Overcrossing Project CIP 905531, Federal Project No. CPFL 5437 (034)

Closed

The City of San Ramon (“City”) requests proposals (“Proposals”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Design and Engineering Services for the Crow Canyon Road Iron Horse Trail Bicycle-Pedestrian Overcrossing Project CIP 905531, Federal Project No. CPFL 5437 (034).

RFP Documents

Questions Response - May 20, 2025

Pre-submittal Sign In Sheet - April 25, 2025

Attachments:
i. San Ramon Conceptual Bridge Design Report - Iron Horse Trail Overcrossings, Bollinger Canyon Road and Crow Canyon Road - dated December 2015
ii. City of San Ramon Crow Canyon Road Iron Horse Trail Bicycle and Pedestrian Overcrossing Project Concept Update Report - dated November 2023
iii. San Ramon Iron Horse Trail Project Final IS/MND - dated January 2018
iv. Addendum to the Initial Study/Mitigated Negative Declaration for the San Ramon Iron Horse Trail Overcrossings Project - dated August 8, 2019
v. Final PES Form
vi. City of San Ramon City Council Meeting Agenda Packages - November 14, 2023 and December 12, 2023
vii. Crow Canyon Corridor Phase 2 Improvements, Road Widening Plans - dated December 2005

Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFP:

RFP Issued: April 4, 2025
Pre-Submittal Meeting (non-mandatory): April 25, 2025 at 2:00 p.m.
Request for Information Deadline: May 12, 2025 at 10:00 a.m.
Proposal Deadline: May 28, 2025 by 2:00 p.m.
Invitations for Interviews: June 2025
Notice of Top-Ranked Respondents: July 2025
Negotiations: July 2025
Notice of Selection: August 2025
Caltrans/Federal Audit: TBD
Council Approval and Award: September 2025
Commence Services: October 2025
End Services: June 2028

Questions? Please contact Theresa Peterson

2025/05/28

View Details

You will need the Adobe Acrobat Reader to view and print PDF files. Click here to get the Reader. If you are unable to access these forms online, please call the appropriate staff contact as listed above.

We also encourage any visually impaired users who are unable to view the PDF documents to visit http://Access.Adobe.com, the site contains tools that can convert PDF documents into simple HTML or ASCII text, which standard screen reading programs can then synthesize the HTML as audible speech.