Bids & RFP

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Landscape Maintenance Services for Area I – West – Special Assessment Zones (“Services”).

The City requires Landscape Maintenance Services (“Services”) for the City of San Ramon Special Assessment Zones (AREA I – West) within the Landscaping and Lighting District (LLD).  There are 18 Special Assessment Zones within AREA I – West.

• RFQ Document
• Zone Maps

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at  jfuentes@sanramon.ca.gov by 9:00 a.m. on May 9, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting and Job Walk. A Pre-Submittal Meeting and Job Walk will be held on May 6, 2025, from 9:00 a.m. to 12:00 p.m. at the San Ramon Service Center, located at 5000 Crow Canyon Road, San Ramon, CA 94583. Prospective Respondents will have the opportunity to ask questions about the RFQ and the required Services. Respondents will be required to sign-in at the Pre-Submittal and Job Walk Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The

Pre-Submittal Meeting and Job Walk is mandatory, and the City may, acting in its sole discretion, disregard any SOQ submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting.

A respondent who fails to attend the mandatory Pre-Submittal Meeting and Job Walk or arrives more than 5 minutes late to the mandatory bidders’ conference may be disqualified from submitting a Statement of Qualifications.

Submittal Instructions.  SOQs must be received by the City by or before May 20, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Landscape Maintenance Services for Area I – West – Special Assessment Zones,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: April 29, 2025
Mandatory Pre-Submittal Meeting & Job Walk: May 6, 2025 at 9:00 a.m.
Request for Information Deadline: May 9, 2025 by 9:00 a.m.
SOQ Deadline: May 20, 2025 by 2:00 p.m.
Notice of Selection: May 27, 2025
Council Approval and Award: June 24, 2025
Commence Services: July 1, 2025

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Printing Services to Produce the Recreation Guide, Encore Newsletter, Quarterly Newsletter, and Annual Report services (“Project”).

Request for Qualifications document

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Mae Mlyniec, Administrative Analyst, at mmlyniec@sanramon.ca.gov by 4:00 p.m., May 2, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Questions & Answers

Submittal Instructions. SOQs must be received by the City by or before May 8, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and three (3) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Printing Services to Produce the Recreation Guide, Encore Newsletter, Quarterly Newsletter, and Annual Report,” and addressed as follows:

City of San Ramon

ATTN: City Clerk

7000 Bollinger Canyon Road

San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based
on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

• RFQ Issued: April 7, 2025
• Request for Information Deadline: May 2, 2025 by 4:00 p.m.
• SOQ Deadline: May 8, 2025 by 2:00 p.m.
• Notice of Selection: May 16, 2025
• Council Approval and Award: May 27, 2025
• Commence Services: July 1, 2025

The City of San Ramon (“City”) requests proposals (“Proposals”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Design and Engineering Services for the Crow Canyon Road Iron Horse Trail Bicycle-Pedestrian Overcrossing Project CIP 905531, Federal Project No. CPFL 5437 (034).

RFP Documents

Questions Response - April 18, 2025

Pre-submittal Sign In Sheet - April 25, 2025

Attachments:
i.   San Ramon Conceptual Bridge Design Report - Iron Horse Trail Overcrossings, Bollinger Canyon Road and Crow Canyon Road - dated December 2015
ii.  City of San Ramon Crow Canyon Road Iron Horse Trail Bicycle and Pedestrian Overcrossing Project Concept Update Report - dated November 2023
iii. San Ramon Iron Horse Trail Project Final IS/MND - dated January 2018
iv.  Addendum to the Initial Study/Mitigated Negative Declaration for the San Ramon Iron Horse Trail Overcrossings Project - dated August 8, 2019
v.  Final PES Form
vi. City of San Ramon City Council Meeting Agenda Packages - November 14, 2023 and December 12, 2023
vii. Crow Canyon Corridor Phase 2 Improvements, Road Widening Plans - dated December 2005
  
Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFP:

RFP Issued: April 4, 2025
Pre-Submittal Meeting (non-mandatory): April 25, 2025 at 2:00 p.m.
Request for Information Deadline: May 12, 2025 at 10:00 a.m.
Proposal Deadline: May 28, 2025 by 2:00 p.m.
Invitations for Interviews: June 2025
Notice of Top-Ranked Respondents: July 2025
Negotiations: July 2025
Notice of Selection: August 2025
Caltrans/Federal Audit: TBD
Council Approval and Award: September 2025
Commence Services: October 2025
End Services: June 2028

Questions? Please contact Theresa Peterson

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Storm Drain System Maintenance, Inspection, and Related Services (“Project”).

The City requires Storm Drain System Maintenance, Inspection, and Related Services (“Services”) to ensure that San Ramon's drainage systems and local waterways remain clear and functional. The City has approximately 4,600 basin inlets Citywide. 

• RFQ Document
• Exhibit 1 - Forms
• Pre-Submittal Meeting Sign in Sheet - March 24, 2025
• Addendum No. 1 - March 31, 2025
•  City of San Ramon Storm Drain Map
• Bid Opening Form - April 8, 2025
• Notice of Selection - April 21, 2025

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., March 31, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will be held on March 24, 2025, from 9:00 am to 11:00 a.m., at the San Ramon Service Center located at 5000 Crow Canyon Road, San Ramon, CA 94583. Prospective Respondents will have the opportunity to ask questions about the RFQ and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any SOQ submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting.

Submittal Instructions.  SOQs must be received by the City by or before April 8, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Storm Drain System Maintenance, Inspection, and Related Services,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: March 17, 2025
Pre-Submittal Meeting: March 24, 2025 at 9:00 a.m.
Request for Information Deadline: March 31, 2025 by 9:00 a.m.
SOQ Deadline: April 8, 2025 by 2:00 p.m.
Interviews (if requested by City): Week of April 14, 2025
Notice of Selection: April 21, 2025
Council Approval and Award: May 13, 2025
Commence Services: July 1, 2025