Bids & RFP

All proposals will become the property of the City of San Ramon and upon selection of the successful proposal and before award of the contract, the proposals will become public record and subject to disclosure, as required by the California Public Records Act.

All bids and supporting documents will become the property of the City of San Ramon and upon selection of the successful bidder and before award of the contract, all bids and supporting documents will become public record and subject to disclosure as required by the California Public Records Act.

The City of San Ramon does not have one central vendor list. However, a department that purchases the same goods and services frequently may have a list of vendors they tend to use for those purchases. We encourage you to keep checking this page for any current projects that may be open.

** Check back soon for upcoming projects, or subscribe below to be notified when projects are added to this page. If there are any additional documents related to the RFB/RFP, it will be listed accordingly as an FAQ, Bid Results, Attachments, or Addendum link in the "Additional Documents Available" column.

RFP Name	Status	Description	Deadline	View Details
	Open	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Printing Services to Produce the Recreation Guide, Encore Newsletter, Quarterly Newsletter, and Annual Report services (“Project”). Request for Qualifications document Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Mae Mlyniec, Administrative Analyst, at mmlyniec@sanramon.ca.gov by 4:00 p.m., May 2, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Questions & Answers Submittal Instructions. SOQs must be received by the City by or before May 8, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and three (3) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Printing Services to Produce the Recreation Guide, Encore Newsletter, Quarterly Newsletter, and Annual Report,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded. Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: April 7, 2025 Request for Information Deadline: May 2, 2025 by 4:00 p.m. SOQ Deadline: May 8, 2025 by 2:00 p.m. Notice of Selection: May 16, 2025 Council Approval and Award: May 27, 2025 Commence Services: July 1, 2025	2025/05/08	View Details
Design and Engineering Services for the Crow Canyon Road Iron Horse Trail Bicycle-Pedestrian Overcrossing Project CIP 905531, Federal Project No. CPFL 5437 (034)	Open	The City of San Ramon (“City”) requests proposals (“Proposals”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Design and Engineering Services for the Crow Canyon Road Iron Horse Trail Bicycle-Pedestrian Overcrossing Project CIP 905531, Federal Project No. CPFL 5437 (034). RFP Documents Questions Response - April 18, 2025 Attachments: i. San Ramon Conceptual Bridge Design Report - Iron Horse Trail Overcrossings, Bollinger Canyon Road and Crow Canyon Road - dated December 2015 ii. City of San Ramon Crow Canyon Road Iron Horse Trail Bicycle and Pedestrian Overcrossing Project Concept Update Report - dated November 2023 iii. San Ramon Iron Horse Trail Project Final IS/MND - dated January 2018 iv. Addendum to the Initial Study/Mitigated Negative Declaration for the San Ramon Iron Horse Trail Overcrossings Project - dated August 8, 2019 v. Final PES Form vi. City of San Ramon City Council Meeting Agenda Packages - November 14, 2023 and December 12, 2023 vii. Crow Canyon Corridor Phase 2 Improvements, Road Widening Plans - dated December 2005 Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFP: RFP Issued: April 4, 2025 Pre-Submittal Meeting (non-mandatory): April 25, 2025 at 2:00 p.m. Request for Information Deadline: May 12, 2025 at 10:00 a.m. Proposal Deadline: May 28, 2025 by 2:00 p.m. Invitations for Interviews: June 2025 Notice of Top-Ranked Respondents: July 2025 Negotiations: July 2025 Notice of Selection: August 2025 Caltrans/Federal Audit: TBD Council Approval and Award: September 2025 Commence Services: October 2025 End Services: June 2028 Questions? Please contact Theresa Peterson	2025/05/28	View Details
Pavement Management 2025 Project	Open	The City of San Ramon (“City”) will accept sealed bids for its (“Project”) Pavement Management 2025 Project (CIP No. 000015). Bid Documents Plans Notice Inviting Bids Planned Bid Schedule - The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOI Deadline, and may be amended by addenda to this Bid package: Bid Posting: Wednesday, April 2, 2025 Request for Information: Wednesday, April 23, 2025 by 5:00 PM Bid Opening: Wednesday, April 30, 2025 at 2:00 PM Bid Protest Date: Friday, May 2, 2025 by 5:00 PM Bid Award Date: Tuesday, May 27, 2025 Estimated Construction Start: Monday, June 23, 2025 Estimated Construction Completion: Tuesday, September 16, 2025 Questions? Please contact Suzy Edwards	2025/04/30	View Details
Informal Requests for Quotations	Closed	The City of San Ramon is *requesting quotations* from qualified vendors for the purchase of: PAVEMENT MARKING SUPPLIES STREETLIGHT SUPPLIES TRAFFIC SIGN SUPPLIES TRAFFIC SIGNAL CABINET & PLUGGABLES TRAFFIC SIGNAL INDICATIONS STREETLIGHT POLES SMALL EQUIPMENT REPAIR VEHICLE LIGHTING AND ACCESSORIES FENCE (VARIOUS) - SUPPLY AND INSTALL DOOR HARDWARE ELECTRICAL AND LIGHTING SUPPLIES PLUMBING SUPPLIES Questions regarding the specifications for each request can be directed to the project manager listed in each form. Submit completed documents via email to astein@sanramon.ca.gov by Friday, April 18, 2025 at 3:00 P.M.	2025/04/18	View Details
Storm Drain System Maintenance, Inspection, and Related Services	Closed	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Storm Drain System Maintenance, Inspection, and Related Services (“Project”). The City requires Storm Drain System Maintenance, Inspection, and Related Services (“Services”) to ensure that San Ramon's drainage systems and local waterways remain clear and functional. The City has approximately 4,600 basin inlets Citywide. RFQ Document Exhibit 1 - Forms Pre-Submittal Meeting Sign in Sheet - March 24, 2025 Addendum No. 1 - March 31, 2025 City of San Ramon Storm Drain Map Bid Opening Form - April 8, 2025 Notice of Selection - April 21, 2025 Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., March 31, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Pre-Submittal Meeting. A Pre-Submittal Meeting will be held on March 24, 2025, from 9:00 am to 11:00 a.m., at the San Ramon Service Center located at 5000 Crow Canyon Road, San Ramon, CA 94583. Prospective Respondents will have the opportunity to ask questions about the RFQ and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any SOQ submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting. Submittal Instructions. SOQs must be received by the City by or before April 8, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Storm Drain System Maintenance, Inspection, and Related Services,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded. Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: March 17, 2025 Pre-Submittal Meeting: March 24, 2025 at 9:00 a.m. Request for Information Deadline: March 31, 2025 by 9:00 a.m. SOQ Deadline: April 8, 2025 by 2:00 p.m. Interviews (if requested by City): Week of April 14, 2025 Notice of Selection: April 21, 2025 Council Approval and Award: May 13, 2025 Commence Services: July 1, 2025	2025/04/08	View Details

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