Residential On-Call Door-To-Door HHW

Residential On-Call Door-To-Door Household Hazardous Waste, Universal Waste, and Electronic Waste Collection Services

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Residential On-Call Door-To-Door Household Hazardous Waste, Universal Waste, and Electronic Waste Collection Services.

The City requires Residential On-Call Door-To-Door Household Hazardous Waste, Universal Waste, and Electronic Waste Collection Services (“Services”).

• RFQ Document

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m. on September 5, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting and Job Walk. A Pre-Submittal Meeting and Job Walk will be held on September 2, 2025, from 9:00 a.m. to 12:00 p.m. at the San Ramon Service Center, located at 5000 Crow Canyon Road, San Ramon, CA 94583. Prospective Respondents will have the opportunity to ask questions about the RFQ and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any SOQ submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting.

Submittal Instructions.  SOQs must be received by the City by or before September 16, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Residential On-Call Door-To-Door Household Hazardous Waste, Universal Waste, and Electronic Waste Collection Services” and addressed as follows:

 City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: August 26, 2025
Pre-Submittal Meeting: September 2, 2025 at 9:00 a.m.
Request for Information Deadline: September 5, 2025 by 9:00 a.m.
SOQ Deadline: September 16, 2025 by 2:00 p.m.
Notice of Selection:  September 22, 2025
Council Approval and Award: October 14, 2025
Commence Services: January 1, 2026

Status